The Importance of Proofreading Your Documents
by Nayab Imran
Before any content is being presented the final reviewing process of it is known as proofreading. Why Proofreading matters is always a big question, it is always important to make the content error free before sending it in front of the audience or public. There are two words in the term proof reading, the word proof and read which indicate that the content is reviewed to ensure that there is no error in it by reading it thoroughly.
Hence a process which makes a content error free is known as proofreading and this process involves careful reading of the content and to fix any sort of error from it. For communicating the correct message to the targeted group proof reading is essential since it makes a written content suitable. The customers, students or readers will not appreciate the content if it has errors inside it.
What is proofreading?
Proofreading meaning is simple and that is to recheck the work.
We can say that it is a process which ensures that substance has a clear and error free message before being delivered or presented to the readers. Proofreading is essential in all sort of content whether it is biological article or any e-commerce content. No one can deny the importance of proofreading in Journalism since this department needs a high quality and error free content.
Proofreading is content checking with care and caution to fix the errors inside it. We can also define proofreading as giving an overview of the document which has been written before. In simpler terms we can define proofreading as re-reading of the content to make it error free.
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There are many reasons for proofreading documents, since it offers the writers an opportunity to review what they have written so that it flows quite well and readers don’t stumble. The proofread content should convey a clear message. Since proofreading is very important hence proofreading and editing jobs are often advertised by some companies especially in journalism.
Why is it so critical that business documents be completely error proof
In the same way when the content is written for business purpose, it conveys your message to the targeted audience or potential customers, hence business documents are supposed to be free of error so that a clear message is sent to the audience and also it represent the perfection aspect of your business.
We can simply say that for the process of editing proofreading is a final stage whereby the focus is kept in the errors, spelling and grammatical mistakes and punctuation’s etc. The process of proofreading is important since it ensures that:
- There are no grammatical errors, no capitalization errors in the content and in the same way it ensures no numbering errors as well.
- No spelling or typo errors are there in the content
- Document format is consistent
- The misplaced words and errors in the sentence structures are fixed
- Mistakes in punctuation’s are fixed in the process as well.
Why do we proofread?
Before we submit or print an essay, memo, email or any academic research content, business related document, it is always important to proofread it carefully.
The final step before the publication of any article or content is proofreading and it has to be taken before finalizing the document. Also with the help of proofreading one can check that all the necessary material has been added into that piece of writing. We can review our work and add something if missing in it with the help of proofreading. We can iron out the unnecessary errors in the article which we might have made unconsciously. It is an important aspect since it indicates that we have taken pride in what we are producing and we are producing the best work.
Proof reading for Students
In exams, proofreading for students is helpful since they can fix their mistakes and in this way they can get few extra marks in the exam. This ultimately can improve their grades. Proofreading and editing marks the students get can be helpful throughout their career.
Where to begin while proof reading?
For the content of our writing we always have a goal and this is to keep our readers focused on our work. To keep the readers focused it is essential that the work we are producing should be free of errors and mistakes. It is therefore essential to start proofreading activities from the topic of the content to the tail of it to ensure that we have checked our work thoroughly.
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The touch of perfection is there when we check our work which is much needed. We also get some additional strength and authority as we proofread our work. Proofreading hourly rate in U.K. and some other countries is normally high since it is needed to add a professional touch to the content.
Objective of proofreading
While doing proofreading there is generally one main objective and it is to make it sure that the document written is absolutely free of errors and is close to perfection in terms of vocabulary, punctuation and grammar. Content is always very important, people judge the work by the way paper looks. To develop and present your ideas you need to work hard to avoid careless mistakes and errors. Remember that your careless mistakes can distract your readers and can spoil your impression as well. Proofreading essays, CVs and cover letters are always important for a good impression.
For the production of highly professional documents which are superior in quality we need effective proofreading. When the proofreading is done carefully and correctly it can make a huge difference in your way of writing especially in terms of communicating your message to the readers. Without reviewing no author can create a perfect text so this makes proofreading extremely important during the process of writing and presenting document.
Professional proof reading
This is another useful method of proofreading and this involves utilizing the professional proofreading an editing and is usually done by the experienced and trained proofreaders. There are some online and digital tools which can help in proofreading such as spell check, review of track change.
In the same way there are some options to check grammatical errors with the help of software driven programs available and grammar checker. Along with this, when the article is proofread it becomes more readable and succinct with a clear content delivering your message in a best way. This gives pleasant experience to the readers. You can also get your content proofread from the proofreading from home jobs as some people offer their services for this purpose.
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When the content is proofread before publication the chances of its publication also increase. Imagine if you spend all the time and your energy in the research and after few days of struggle the content which we produce has some grammatical errors or typos, it would definitely be frustrating and it is always important to take few minutes for proofreading to avoid any embarrassment.
Once the article is proofread we will get error free report which indicates that the article is now all set to be published. In order to ensure the script’s correctness we need to make some edits to make it more precise and accurate. Proofreading is hence vital without any controversial thought and for writers it is always important to proofread a content to make it free of error.
The English writing experts scrutinize the articles in the process of proofreading to make it perfect before presentation. The grammar errors, punctuation’s and spelling errors are fixed in this process. Remember that modification and revision is a part of good writing and for this proofreading is a key process. For proofreading free online tools are also available and you can get the help of these online tools to make your content good and free of errors.
Importance of Proofreading in Scholarly writing
It’s a general rule that for accepting and rejecting the manuscripts of academics and scientists the editors are responsible. The editors receive more submissions and they are always looking for some reason to reject the manuscript. In the same way these editors are always seeking some reasons to accept the good work. The publishers are adhered to guidelines when the manuscript is accurate and precise and also it boasts a structure to manage material in an effective manner.
The language used is also clear and efficient enough to communicate the facts ideally. Such work needs much attention and is published as well as compared to a type of manuscript which lacks standard. A professional proof reader is always required before publishing the scholarly writing. If your manuscript has been rejected due to errors in its formatting and language you can consult the services of professional proofreader.
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Between the authors and the readers the last step is proof reading and hence it is essential to time the time for this important step to ensure accurate and clear writing. Sometimes, authors skip some important information in the articles but with the help of proof reading such mistakes could easily be fixed in time. Proofreading allows us to review our work and to check if we have missed something from the content. Hence for the scholarly work proofreading ensures the best work. Benefits of editing are countless regarding a document.
Proof reading of CV’s
The CV’s proofreading is perhaps the most important one. Imagine if someone has applied for a dream job which is offering goof position and salary and he feels that he satisfies all the job requirements. For this purpose the applicant applies for a job with the help of CV with an added personal statement at email. Few days later the same applicant reads his email and catches some spelling mistakes in the job title and other errors.
This situation can certainly cost him his dream job. On the other hand it is important to mention here that more than 70 percent of job applications are simply discarded on the basis of spelling mistakes, grammatical errors and typos. This is how written work with errors can have a negative impact on the career of a person. Such are the consequences of not proofreading a document and this additionally shows how important proofreading is for the job applicants.
If you want your CVs to be seriously considered and to make their points efficiently and effectively you need professional proofreading services before sending it off somewhere. This makes the CV free of mistakes and hence you get in a better position to get your dream job.
Importance of Proofreading for students:
Imagine a situation where we are sitting in an examination hall, trying to finish off the written stuff to take out sometime for proofreading our answers. It is always important to remember that even a single mark in exams matters a lot. Use the spelling checker but keep well aware of its limitations.
Students always get benefit when they proofread their work and those who neglect this important step are often seen to lose as much as 10 percent of their grades. Good and careful proofreading can make a real difference in our work and can create a positive impact on the reader. One of the main proof reading pros for the students is that it can create their positive image among examiners.
Value of proofreading in translation
When we are translating something, proof reading has a lot to do. While proofreading we go through the translated documents and make it sure that the content which has been translated matches the source document exactly and makes proper sense to the reader.
Some techniques followed by proofreaders
How to improve proof reading skills? In the process of proof reading it is always important to follow some techniques so that errors are removed from the content properly. Here are some things to keep in mind before proof reading.
What to look for while proof reading?
Try to proofread the content in quiet environment to avoid distractions. The environment should be peaceful with no disturbance such as music and background chatting etc.
How to proofread better?
Read out louder as this is really helpful and with this you can spot the construction of faulty sentences and improper grammar and errors.
- While Proofreading how to keep your focus? Give yourself a frequent break. You know how long you can concentrate on your task. If you feel lack of concentration, stop for a while and take a break.
- You need to keep in mind that you are not only proof reading punctuation and spellings. You can also fix the inconsistencies in the formatting and style of the content such as headings, font size changes, changing in the size of bullets etc
- Take one line at a time and be methodical. You can also make use of a ruler to guide your eyes to avoid odd line unintentionally.
- Concentrate on one word reading at a time. You need practice as well. A practice is needed for this purpose. Normally while reading we skim over the words, we generally focus on four words in one line. It depends on a person since some people can accurately take in about 5-6 words in only a single stare. Hence we generally rely on our peripheral vision for letter reading on either side we stare.
- To stare at each word in turn we need to make a conscious effort. The process sounds slow but generally it is not that slow and a different technique of reading is needed for this purpose.
- While proofreading your own work, leave some decent time between finishing with writing and proofreading it. If you are reading with fresh approach you will spot many mistakes. Fresh mind and focus is all what you need before proof reading.
- Try to proofread on the hard copy as if you are relying on the on screen proofreading you will not be able to pick up most of the mistakes. Those who perform proofreading jobs always try to check out the hard copies.
- Try to seek someone’s help for a final proofreading of your work. Sometimes, we to our own mistakes we tend to be blind.
What does our writing say about us?
There are a lot of situations where we need to use our writing skills to introduce us. As we all know that first impression matters a lot and in these situations whatever we write is actually our self introduction and by good writing we introduce ourselves to someone. Hence we can say that for a positive image about our personality we need to be good and precise in our writing skills. There are a lot of advantages of proofreading as it can be helpful in the creation of positive image as we can fix our mistakes in time. A work which is error free indicates that we care a lot about our work.
From the above article it is concluded that proofreading is an important step of producing content. In many ways it is beneficial in many ways. It makes it sure that our writing is free of mistakes and has some professional touch. Nobody is perfect, we are all humans and mistakes are likely to happen while we work. Proofreading ensures free of mistake work and hence it is always considered as an important aspect of writing.
In the process of writing a content proofread is the last step. Though it is last but it is highly important to proofread the documents since it ensures the document is polished to a superior standard and is absolutely free of errors. The process of proofreading adds power to our content and writing. Without proofreading a document there is a risk of errors inside it. Errors could be of many types such as poor sentence structure, typographical errors, spelling mistakes, confusion in tenses, grammatical mistakes etc. these all errors can undermine the potential and applicant credibility of job applicants, writers or bloggers.
When writing a document, don’t think that there is no need to double check what you have written or that there is no time to proof-read your document. It is always a good idea to review your work or hire a third party to do so. Give yourself and your work some time before finally submitting your essay as a fresh look will always help you in editing your paper with clear eyes.
If you decide to get your paper proofread by someone else, the best person to proof-read your work should be someone distant; someone not so close to you. A good editor is someone that can critically point out your mistakes and errors. Creative Savantz is the best in helping you out with all your proof-reading needs. We have editors from all professions who can transform your ordinary essay into a literary piece of work.
We are here to help you to standout of the crowd by providing plagiarism free content writing services and also help you to give you proofreading service So Feel free to Contact Us or you can directly messaging us on WhatsApp.
September 8, 2020
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